وظائف شاغرة بالسعودية مطلوب "Admin Assistant/Office Manager - Saudi National - Manpower Middle East" للعمل Jobs in Saudi Arabia Job Details : وظائف شاغرة بالسعودية مطلوب "Admin Assistant/Office Manager - Saudi National - Manpower Middle East" للعمل Jobs in Saudi Arabia
Our client, a multinational financial services company is looking to recruit an Executive Assistant
Summary
• Responsible for providing administrative support to the CEO (Executive Secretary) and team members
• Responsible for implementing the Group’s policies and procedures locally by containing compliance risk in liaison with the Compliance organisation.
• Manages the administration function (including premises, telecommunication, utilities, security and safety, relations with local suppliers …) according to standards of the location and the Bank’s needs.
• Manages projects related to relocation, office utilities and equipment.
• Responsible for staff support (expat management, visas, work permit, leave management...), carrying out specific projects and research.
Responsibilities
Manages monthly expenses for the CEO & the team
Interacts with CEO and the team to understand requirements and execute requests
Responds to queries from clients and head office with regards the CEO’s meetings and travel arrangements
Transcribes complex and/or confidential dictation
Manages the calendar and diary for the CEO often connecting to regional high-level Assistants and to the head office
Makes travel arrangements including hotel reservations, flight bookings, conference registrations for CEO & the team
Generates creative solutions to work issues, trying different and novel ways to deal with organizational problems and opportunities.
Sets up systems to ensure that the CEO’s workload is correctly prioritized and only appropriate request/information reaches his desk
Operating the Telephone
Answering the phone (with the correct greetings)
Provide information to callers in compliance with SG policies
Transferring to the concerned person/personal assistant
Making an Outside / Internal Call
Receiving Clients/Guest
Greet persons entering organization
Direct persons to correct destination
Deal with queries from the public and customers
Receive deliveries and inform to the concerned person.
Schedule appointments/meeting rooms
Receiving of Courier every morning
Log sheet register
Give it to the concerned person
Sending Courier thru DHL
Check with the team if they have something to send
Check email if they send address for booking to DHL
Booking the courier to DHL
Always ask if it's Official or Personal
Medical Insurance
Collection of insurance claims
Receives insurance claims and handover to the concerned person
Newspapers / Magazines
Every morning you will receive Newspaper Hand over to the concerned person
Business Cards
Whenever there is a request from the staff they need to send an email to the COO. Communicate with HR to approve the title & then the printing agency
Reports every 1st week of the month
Update the travel management folder for the Report send by the COO Administrator. Upon receiving the invoices cross check, the amount and the attached travel approval/LPO and then scan it and send to COO Administrator
Update and cross check the DHL invoices and Statement of Account received from COO Administrator. Send the report to COO Administrator and finance.
Update the employees contact list whenever we have new joiner or leaver.
Door access report, update quarterly once COO Administrator send the report generated from the system
Hotel Reservation/Bookings
Inquire room prices for the guest to provide accurate information and approval of the COO.
Ensure that all reservations and cancellations are processed efficiently
To administer all routes of reservations to ensure that room bookings are made and recorded accurately
Ensures that adequate back-up is available in the support team
Exhibits a calm appearance; does not appear nervous or overly anxious; responds
openly and warmly when appropriate.
Speaks with a self-assured tone of voice.
Job Details
| Posted Date: | 2018-11-04 |
| Job Location: | Riyadh, Saudi Arabia |
| Job Role: | Administration |
| Company Industry: | Employment Placement Agencies/Recruiting |
Preferred Candidate
| Career Level: | Mid Career |
وظائف شاغرة بالسعودية مطلوب "Admin Assistant/Office Manager - Saudi National - Manpower Middle East" للعمل Jobs in Saudi Arabia
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وظائف شاغرة بالسعودية مطلوب "Admin Assistant/Office Manager - Saudi National - Manpower Middle East" للعمل Jobs in Saudi Arabia
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